“Improving Household Energy Management Practices in Sacred Himalayan Landscapes (Langtang National Park)”- Rasuwa
1. Name of Programme :“Improving Household Energy Management Practices in Sacred Himalayan Landscapes (Langtang National Park)”- Rasuwa
2. Financial Limits:
Indoor Air Pollution and Health Forum Nepal will provide NRs.1687500/-(in words: One million six hundred eighty seven thousands and five hundred only) for the service provided by the partner organization. No expenditure will be incurred in excess of this limit.
3. Duration:
The duration of the contract will be of 17 months starting from 1st June, 2009 and ends on 31st October, 2010.
1. Project Total Budget and Resource
UNDP/GEF/SGP NRs. 2960000.00
Community 540000.00
Practical Action Nepal
IAPHF/ ISAEPF 780000.00
Total 4280000.00
5. Objective of the Project:
- This Programme has been developed and finalised in a spirit of mutual cooperation and assistance between Indoor Air Pollution and Health Forum Nepal (IAPHF-Nepal) and Indoor Smoke Alleviation and Environment Protection Forum Nepal (ISAEPF-Nepal). The major areas of partnership will be as follow:
- Implementation of the project activities at the project area;
- Social mobilization and information dissemination to the target communities and other stakeholders;
- Programme and financial monitoring of the group
- Product of project reports, monitoring reports and other communication related documents, literature relevant to the project;
- Coordination with district and village level government bodies along with other key stakeholders to implement project activities and bring synergy to the project activities
6. Role of Indoor Air Pollution and Health Forum Nepal (IAPHF – Nepal):
Indoor Air Pollution and Health Forum Nepal will be responsible for overall management taking lead in project management, contract management, internal monitoring, supervision, guidance and coordination of the programme to meet the quality and standards of the outputs.
Specifically, IAPHF- Nepal will:
- Provide technical guidance, financial and administrative support and supervision;
- Provide overall program management, technical support in project implementation, facilitate and support activities as required;
- Monitor (program and finances), provide feedback and ensure effectiveness of program implementation and delivery;
- Release funds as per the agreed amount and schedules;
- Establish mechanisms for project monitoring committee and set the monitoring and evaluation baseline.
7. Role of Indoor Smoke Alleviation and Environment Protection Forum – Nepal (ISAEPF – Nepal):
Indoor Smoke Alleviation and Environment Protection Forum Nepal will be responsible to implementing project activities in the community levels as envisioned in the project plan. The primary responsibilities include but not limited to:
- Mobilise community to create significant impacts from the project activities planned and agreed mutually;
- Develop and implement capacity development plan to empower CBOs;
- Design and identify appropriate income generating activities for the community member;
- Support in conducting, monitoring and evaluation of the project activities;
- Support community and manufactures to install IAP alleviating technologies (smoke hoods) ;
- Prepare monthly and quarterly programme reports and any other documents related to the Project;
- Maintain transparent financial system in compliance with financial regulation of IAPHF – Nepal and GEF/SGP;
- Sensitize district and VDC stakeholders including political parties on the problem of indoor air pollution, influence local governments to priorities IAP issues in their periodic plan, strategies and budget allocation;
- Community group formation, strengthen and mobilize in different activities of the VDC;
- Organize Training programmes to Female Community Health Volunteers (FCHVs) and mobilize them in indoor smoke alleviating initiative;
- Knowledge share in all project related publications, communication actions; and
- Facilitate the community of the whole VDC to access Revolving Fund on IAP reduction.
8. Role of Indoor Air Pollution and Health Forum Nepal (IAPHF – Nepal):
Indoor Air Pollution and Health Forum Nepal will be responsible for overall management taking lead in project management, contract management, internal monitoring, supervision, guidance and coordination of the programme to meet the quality and standards of the outputs.
Specifically, IAPHF- Nepal will:
- Provide technical guidance, financial and administrative support and supervision;
- Provide overall program management, technical support in project implementation, facilitate and support activities as required;
- Monitor (program and finances), provide feedback and ensure effectiveness of program implementation and delivery;
- Release funds as per the agreed amount and schedules;
- Establish mechanisms for project monitoring committee and set the monitoring and evaluation baseline.
9. Expected Output
- 12 Revolving Fund Groups will be formed and actively function and sustained
- 270 households will be installed smoke hoods by the Revolving Fund and their own contribution
- Revolving Fund should be revolved for the IAP alleviation technologies at required area
- VDC will give priority to IAP in their periodic plan
- Repayment rate of Revolving Funds will be by at least 90%
- RFGs will be involved in income generating activities
10. Financial Arrangements
Total budget to be provided by Indoor Air Pollution and Health Forum Nepal will be NRs1687500.00 (in words: One million six hundred eighty seven thousand and five hundred rupees only). The detailed financial disbursements schedule is attached in Annex-2. IAPHF/GEF/SGP will provide a standard reporting format for the periodic progress and financial reporting. ISAEPF Nepal will follow the agreed reporting format while reporting and forecasting of budget for following period. IAPHF will release the funds needed for the period of three months based on mutually agreed plan of activities. IAPHF will release the funds for the next period only after disbursement of previous funds and submit quarterly progress and financial report to IAPHF- Nepal. Original bills and required financial documents have to submit to IAPHF – Nepal.
“Sustainable Hood-stove Market in Nepal” project
This
project is made and entered into by and between
Practical Action South Asia Regional Office hereafter referred as “Practical
Action” and Indoor Smoke Alleviation and Environment Protection Forum-Nepal
hereafter referred to as “ISAEPF Nepal”. Practical Action and DCRDC are here
after jointly referred to as “the Parties”.
1. Project Background
2.1 The
issue
In Nepal, household air pollution due to
inefficient burning of biomass fuel for cooking is a big problem for human
health and environment. According to
World Health Organisation (WHO) (2009), household air pollution (HAP) from
inefficient cooking is responsible for more than 8,700 premature deaths and the
loss of more than 200,000 Disability Adjusted Life Years (DALYs) in Nepal. Over
74% of households use traditional biomass stoves for cooking. In addition to
health problem, heavy use of firewood for cooking has resulted forest
degradation and deforestation, and consequent wood-fuel availability, has
become a serious environmental as well as social challenge for Nepal.
There
are about 235,774 households in Gorkha, Dhading, Makwanpur and Rasuwa, of which
81.3% are dependent on biomass for cooking where around 77.9% household are
still using inefficient tripod/mud stove.
2.2 Proposed
Solutions and Targets:
The “hood-stove” technology is offered as a
complete-package of a specifically designed smoke-hood and an improved biomass
stove to tackle both issues of inefficient use of biomass fuel and high levels
of harmful emissions. Hood-stoves have already been shown to burn biomass more
efficiently, whilst removing approximately 84% of household smoke, bringing
emissions close to the WHO standard of 24hr mean of 25µg/m3 for PM2.5 and
7mg/m3 for CO. The use of hood-stoves also better suits the local needs and
traditional practices of using smoke for various purposes including smoking the
timbers of roof structures, drying meat, space heating during cold times, as
well as being a more appropriate solution for the local cooking practices and
cooking pot sizes. It is proposed to combine standard chimneyless ICSs (four
main stove designs) with smoke-hoods as a solution for clean cooking as
follows:
• Chitwan
Model ICS with two potholes with ceramic inner liner
• Double
pothole Mid Hill ICS Design by Alternative Energy Promotion Centre (AEPC)
• Single
pothole Mid Hill ICS Design by AEPC
• Fixed
Mud-Brick Rocket Stove (AEPC/ESAP design model)
The customer will be able to choose a package
of a hood-stove combined with any one of these cook stoves, depending on their
preferences. This will provide greater flexibility to the households to choose
the stove that best suits their needs. It is the most feasible option that
meets consumers’ demands and willingness to pay and can achieve sound market
transformation. An expected outcome is a hood-stove market penetration of 13%
in the four hill districts equivalent to 30,000 households with annual sales of
about €0.55m.
2.3 Project Objective
The
overall objective of this project is to scale-up the commercialization of
hood-stove technologies through a results-based financing measure to overcome the
current gap between supply and demand, and weak market chain of the hood-stove.
The specific objectives include:
·
create sustainable market system of
hood-stoves in project districts.
·
provide support to market system actors of
hood-stove mainly commercial hood-stove manufacturers/installers and local
cooperatives addressing this market
·
support to install 30,000 hood-stoves in
project period with creation of sustainable market system.
Expected
results of the project include:
·
Reduced GHG
emission: 86,202 tCO2 reduced or avoided
·
Creation of 100
jobs (88 male and 12 female) in hood-stove business
·
Promotion of around
eight new hood-stove SMEs
·
Around 150
cooperatives start financing for hood-stove technology
·
Reduction in health
costs for respiratory and eye-related illness by 50 percent
·
Cost of hood-stove
decreased by 10 percent compared to baseline
2. Purpose of the MoU
This MoU has been developed and finalised in a spirit of mutual
cooperation and assistance to implement a project funded by GIZ
EnDev to implement result based financing (RBF) measures for “Sustainable Hood-stove Market in Nepal”
project for four years period. The
project will be implemented in Gorkha, Dhading, Makwanpur and Rasuwa districts.
ISAEPF Nepal will implement
community level interventions and do coordination works in Rasuwa district within
the framework of the Practical Action except otherwise mentioned. Practical
Action will provide financial and technical support within the framework of the
Project/Programme and as agreed between the parties. The major areas of
partnership will be as follow:
- Implementation of the project activities at the
local level including social mobilization, coordination with the
stakeholders and information dissemination to the target communities and
other stakeholders;
- Achieve project target of 30,000 hood-stove
installation and scale-up the project approach;
- Identify the knowledge needs of target groups
in the project implemented districts, produce and provide knowledge products
based on the needs of target groups; and
- To increase access of communities to the required
information on the household air pollution and cookstove related issues
3. Principles of Partnership
The
principles that will guide this partnership;
·
Mutual support, trust, respect and understanding;
·
Wherever possible Practical Action and ISAEPF
Nepal will complement one another’s actions and seek to add value;
·
Timely and quality achievement of project
goals and objectives; and
·
Compliance to Practical Action's rules,
regulations and guidelines
4. Available Budget
A separate
LoA will be prepared and singed after agreed on the work plan. The budget will
be based on the LoA signed annually.
5. Role of Practical Action
Practical
Action will be responsible for overall management taking lead in project
management, contract management, funding, internal monitoring, supervision,
guidance and coordination of the programme to meet the quality and standards of
the outputs. Specifically, Practical Action will:
·
Coordinate as the Lead
organization for overall coordination of partners and parties involved in the
implementation of the RBF Measure;
·
Prepare annual work plan and budget,
·
Carryout monitoring and evaluation of the
project and RBF measures
·
Monitor project activities
including detecting risks of corruption and fraud and implementation of risk
mitigation measures in case of any unusual incidents.
·
Transparently approve eligible
hood-stove technologies proposed by potential hood-stove
manufacturer/installer;
·
Establish adequate reporting
mechanisms among the partners;
·
Establish a communication and
public information plans;
·
Review performance reports
submitted by FIs, NGOs and IVAs;
·
Maintain a database of
hood-stoves sold under this Project
·
Conduct supervision missions;
·
Reporting to EnDev program;
·
Provide technical guidance, financial and
administrative support and control;
·
Provide overall programme management, on-
going technical support in project implementation and facilitate and support
the project implementation activities; and
·
Release funds as per signed LoA (the agreed
amount and schedules);
6. Role of ISAEPF Nepal
Under the direct supervision and
management of Practical Action Nepal, ISAEPF Nepal will be responsible to implement the project
activities at field level in Rasuwa district. Specifically ISAEPF Nepal will undertake following roles and
responsibilities:
- Encourage to establish at least three
formally registered hood-stove SMEs in the project district
- Mobilize the smoke-hoods
manufacturers/installers, District Cooperative Associations and local
cooperatives as per the project objectives mainly to install at least
7,500 hood-stoves in the project district
- Coordinate to organize district level
capacity building events, meetings and workshops
- Support the local hood-stove
manufacturers/installers for developing marketing materials and doing marketing
of hood-stoves to achieve targeted number of interventions.
- Coordinate with district and local level
stakeholders
- Closely monitor the field activities and
mobilise local resources where needed for the project
- Provide monthly technical and financial
reports to Practical Action
- Provide/update regular information on
project activities and impact
- Help to form District Project Advisory
committees and make linkages with government/non-government line agencies
and other related concern authorities at district level
- Monitor and collect impact stories in
regular basis
Details of
the activities, responsibility of the partner NGOs and work division among partners
are described in Annex-1 and Annex-2, and in Project Implementation Manual.
It is responsibility of ISAEPF Nepal to timely inform, invite and engage the
Project Manager, Practical Action in all major decisions during all steps,
processes and consultation.
7.
Period of this MoU
The terms of the present MoU shall commence on 1st
January 2015 for a period of 43 months (from 1st
January 2015 to till the end of July
2018). A separate Letter of Agreement (LoA) will be signed annually,
which includes project activities and budget details.
8. Modifications to the Terms
Any difference of opinion concerning this MoU will be resolved through
amicable dialogue between the Parties. Both parties
agree to review and update the MoU in every 6 months. Any modifications to this
MoU will only be done by mutual agreement and formally signed-off by each of
the two parties.
9. Arbitration
Any disputes
arising out of or in connection with this agreement should be raised with the
other party. If attempts at negotiation fail, both parties agree to submit
their position for arbitration by a third party acceptable to both signatories
of the MoU. The decision rendered in this arbitration shall constitute final
adjudication of the disagreement.
10. Termination
This
agreement may be terminated at any time by mutual agreement or if one or both
parties are in breach of the agreed terms of the contract or MoU.
11. Force
Majeure
If the
performance of this MoU and the project should be rendered wholly or
substantially impossible or is otherwise frustrated by forces majeure - any
event beyond the reasonable control of the party so affected – then the party
shall immediately notify the other party in writing. As from that date the
obligations of both parties under this MoU will be immediately suspended
pending renegotiation at the earliest possible opportunity.
12. Financial Arrangements
Practical
Action will provide a standard reporting format for the periodic financial
reporting. ISAEPF Nepal will follow the agreed reporting format while reporting
and forecasting of budget for following period. Practical Action will release
the funds needed for the period of three months in the first quarter for the
Project based on mutually agreed-upon activities plan. Practical Action will
release the funds for the next period only after spending of 80% of previous
funds. Any unspent budget can be realigned as per Practical Action's guidelines
and with due approval from Practical Action for related activities. Other
necessary arrangement will be based on the attached Appendix I: Admin and
Finance Procedural Guide.
13. Ownership of Movable Goods
By
the end of the Project equipment s procured for the use of the Project
Management shall be managed as per Practical Action/Donor guidelines.
Intellectual property right of all the knowledge products will be remain to Practical
Action and partner can also use it on the basis of approval from Practical
Action.
Further Plan of ISAEPF Nepal
Awareness program to use renewable energy – Continue.
· Sensitized Class with Women Health Worker and Youth of District to
minimize the issue of Indoor Pollution.
· Awarding People to make biogas plant to save the Green Forest.
· Demand collection of smoke hood and other types of smokeless hearth.
· Continue hidden process for IAP issue with district stakeholders’.
· Making RFG strengthening program.
· Planning Expose visit, Fund rising and capacity building training for ISAEF
Board and RFG volunteer.
· Support for various activities of other Organization.
· Coordination with other government and non-government National and
international Donor agency to solve the IAP issue.
· Sensitized Class with Women Health Worker and Youth of District to
minimize the issue of Indoor Pollution.
· Awarding People to make biogas plant to save the Green Forest.
· Demand collection of smoke hood and other types of smokeless hearth.
· Continue hidden process for IAP issue with district stakeholders’.
· Making RFG strengthening program.
· Planning Expose visit, Fund rising and capacity building training for ISAEF
Board and RFG volunteer.
· Support for various activities of other Organization.
· Coordination with other government and non-government National and
international Donor agency to solve the IAP issue.
Objectives of ISAEPF Nepal
- · To increase the access of community for use clean and renewable energy.
- · To aware the people in linked of climate change, smoke alleviation, Environment protection, disaster management, biodiversity protection and other specific issues by showing video documentary, booklet, organizing exposure visit, road drama and extra activity.
- · To priority for use bio-gas technology to make wood abandoned; kitchen.
- · To make smoke hood in hearth to increase the community concept of smoke alleviation and increase the knowledge to other new and importance technologies.
- · To coordination with donor and line agency's to achieve the goals.
- · Organized the training specific issues to find out goals of Organization.
- · To increase the access of Bio-gas technology over the community and control major issues of climate change in important area.
- · To product competent human resource and link the community with advanced technology to change their livelihood.
- · To develop the capacity of youth and community in climate change and environment protection issue and advocate for behavior change approach.
- · To strengthen outreach, partnership and networking for scaling up result.
- · Forest conservation and agro-forestry to protect the greenery of Rasuwa.
- · To control carbon omitting.
- · Special programs to promote the use of compost in the place of chemical fertilizer.
